Once you’re sure that a meeting is necessary, the next step will be to create clear, concise, and well-defined purpose, goals, and objectives.īefore you schedule the meeting, ask yourself this: “what are we looking to achieve with this meeting?”. Clear purpose for the meetingįor any meeting to be effective, it needs to have a clear, concise, and well-defined purpose, goals, and objectives. Before scheduling any meeting, the very first thing you need to consider is if the meeting is necessary. Sharing information should never be the sole purpose of holding a meeting, with the notable exception of department and company all-hands meetings. Things like presentations and status updates often masquerade themselves as essential, but they aren’t that important – these activities can be handled asynchronously via emails, chat, company intranets, etc.Ī meeting involves talking WITH teammates, not AT them. Some meetings are both essential and necessary, while others are just a complete waste of time. Here’s an effective step-by-step guide to help running an effective meetings and best practices 1. It involves carefully and thoughtfully selecting the right group of people, for the right purpose to deliver tangible results that will add value to the organization. It’s because efficiency doesn’t care that much if the right people attended the meeting for the right reasons or if the meeting added any real and tangible value to the business.Īn effective meeting, on the other hand, combines efficiency and thoughtfulness. You see, as much as it’s excellent to hold efficient meetings, efficiency is more of a superficial quality than anything else. We think that they both mean the same thing – they don’t, and you must know the difference.Īn efficient meeting starts on time, has few people in attendance, sticks to the schedule of the meeting in order to manage time properly, accomplishes its outlined objectives, and ends on time. But first off, what is an effective meeting?Ī lot of times, we interchangeably use the words “ effective” and “ efficient.” Organizing and running successful meetings with a human touch is the real key to effective meetings. According to Fuze, ineffective meetings cost organizations an estimated $37 billion annually. The Journal of Organizational Behavior found in a recent study that time-wasting is usually unacceptable in all other aspects of business life, but “in the case of meetings, wasted time seems to be an accepted norm.”īut time is not the only thing that is wasted. People want to do productive things that they feel are truly important – but meetings that lack structures can feel like a colossal waste of time. Some people walk out of meetings with more questions than answer or even wonder why they attended the meeting in the first place. Most meetings have vague goals, and many usually lack an agenda. These things are important however, they are fundamental. Understanding how to run effective meetings is one of the most crucial skills employees at all levels need to learn to thrive at work – but it isn’t merely a matter of doing the obvious things like sharing an agenda and starting meetings on time. Unfortunately, the reverse seems to be the case. But if meetings consume so much of your time, you should be extracting huge benefits from them, shouldn’t you? Meetings are very important to the growth and well-being of any business. They can also make you feel like your schedule is overflowing with meetings. These meetings can be very annoying and disruptive to your daily routine. And even meetings about how to run meetings.The chances are that on any given day, your schedule is chock-full of them.
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